Adding an email group to Google Applications for Education
Here is a brief post on adding an email group to your organization in Google Applications for Education. The reason to add groups is so that multiple recipients can receive the email sent to a single address. This will guard against request not being processed when one person is out on vacation or move on to new life adventures.
- Log into your Google Application for Education account as an administrator. The URL is generally http://google.com/a/<your organization’s domain name>.
- Once you are logged in you should land on the “Dashboard” page.
- Click on the “Groups” menu tab.
- Click “Create a new group”
- “Group name” – What you want to call the group.
- “Group email address” – This is the email address that email will be sent for everyone in the group to receive.
- “Group description” – The description should help other administrators understand why the group was created so he or she can add and remove users in the future.
- “Access level” – This is used to determine who will be able to send email, or a Google Apps describes it “post” messages to the group. I want anyone to send in information for the group to process, so I opened the group to the Internet. You can also add the entire organization at this time.
- Once you save the new group, you are redirected to add members to the group. This is where you can add organizational members. As you type in the email addresses to add, click the “Add” button to add them to the group.
That is all you have to do. Now you can send email to the group email address you create and each member will receive a copy of the email. You might not be able to send email immediately because the MX records need to update so the email server knows where to route the email.
Enjoy!
